Vendor FAQ

The 9th & 9th Street Festival is organized in partnership with the East Liberty Park Community Organization.

This is our general procedure, but please note that the following items are subject to change. We will notify exhibitors of any changes.

Event details

Saturday, September 15

900 East between 800 East and 1000 East
900 South between 800 South and Belmont (940 S)

  • Check-in and Load-in: 7:30 AM – 9:30 AM (check in at NW corner of intersection of 900 E/900 S for booth assignment location)
  • Set-up: 7:30 AM – 9:30 AM * Vehicles must be removed from street by 9:30 AM
  • Festival hours: 10:00 AM – 6:00 PM
  • Break-down: 6:00 PM – 7:30 PM

Tent requirements – Securing your tent

All tents must be secured with weights to withstand wind and wind gusts. Per fire department requirements, all tents and membrane structures must be properly secured in case of wind (40 mph basic wind speed and 90 mph 3-second gust). Securing of the structures is the responsibility of the owner/operator (refer to IBC 1609). It will be windy for 2018!!!

You can use a 5-gallon bucket filled with water or sand to get approximately 40 lbs of weight at the corner. Not the prettiest, but it will work. Google other options if you don’t have commercially produced weights.

Special info for food vendors

Food Safety

Please be prepared to show your health permits from the Salt Lake Valley Health Department. You must meet their requirements as listed on this page:  Temporary Event Food Permit.

Food trucks

Food trucks must have fire safety approval from the SLC Fire Department. Please be prepared to show proof for any fire inspections.

Food booths

For food vendors using a tent structure, if you are warming or heating up that food you are required to have the following:

  • Flame retardant certification must be provided for all temporary structures utilized for cooking or heating of food. California State Fire Marshal’s flame retardant certification seal must be visibly displayed on the tent.

  • A portable fire extinguisher with a minimum 2A10BC and if there are grease laden vapors present, a K type extinguisher is also required.

Vendor check-in and event information

The application deadline is August 31. You may apply after that date and if we still have space you can be considered.  If you are interested in participating and it is after the deadline, please submit an application online.

Location

The Festival info booth will be on the NW corner of the intersection of 900 South and 900 East in Salt Lake City.  We will be out front and obvious (10 ft south of the door).  Out tent canopy is green and there should be a sign. The Festival is open from 10 AM to 6:00 PM

INSTRUCTIONS:

  • Booth spaces are 10 x 10 unless otherwise arranged. No structures or equipment (tent, table, chairs, etc) are provided.
  • You will receive your booth location assignment on the morning of the event at the Festival Info booth. The info booth will be located at the NW corner of the intersection   Please check in there when you arrive.
  • Set up begins officially at 7:30 AM but you need not arrive that early (see next line)
  • You MUST have your vehicles out of the event area by 9:30 AM. Plan to arrive early enough so you can remove your vehicle by 9:30 AM. No vehicles will be allowed into the festival area after 9:15 AM.
  • Tear down is from 6:00 to 7:30 PM. Do not break down before 6:00 PM
  • If you have special needs or requests regarding setup/teardown time requirement, vehicles etc, please email vendors@9thand9thstreetfestival.com by noon Wednesday, September 12, 2018.

Available Restrooms

  • 6 at Smiths
  • 2 at Barbacoa
  • 1 at The Tower Theatre
  • 2 at Coffee Garden
  • 1 at Dolcetti
  • 4 portable restrooms at the east end of the festival.

Additional Notes for Load-In and Set-Up

It is not necessary to begin set up at 7:30 AM.  In fact, we encourage people to come at different times as the info booth gets overwhelmed if everyone shows up at once. Schedule your set-up so that you will be able to move your car by 9:30.

Stopping and Parking: Since a majority of the road will already be closed off by 7 AM there will be space to stop to pick up your booth information within the festival area.  Stop, pick up your booth information and head to your designated location.  Unload your merchandise, begin set up, then move your vehicle to one of the vendor parking areas before 9:30AM.  If you are alone, we’ve found the festival vendor community to be very supportive, ask your neighbor to watch your things while you park your vehicle.

You will likely have to maneuver around barricades to get into the area but they are there for everyone’s safety.

There are 2 vendor parking areas within the event area.  They will be marked on the maps you will pick up with your booth information. Please park a maximum of one vehicle in the vendor parking areas.  If you have a second vehicle, please park it in the far N and NW corner of the Smiths parking lot (Smiths is at the corner of 900 E and 800 S)

Weather cancellation/Refunds If we have to cancel the event due to weather we will refund your booth fee minus $10.

If you chose to withdraw less than three weeks before the event we can not issue a refund.
If you chose to withdraw more than three weeks before the event a full refund will be issued.

This is to help defray prepaid nonrefundable costs we’ve incurred to have the event.

Salt Lake City Sales Tax

If you are selling any items, you will be issued a temporary sales tax number specifically for the 9th and 9th Street Festival. You should plan to collect sales tax or include it in your prices.

More questions? Contact us via our Facebook Page.